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A shared printer is a computer peripheral device that allows multiple users from different computers to print documents. It is generally considered an economical option for businesses or households that have multiple users on different computers, as it allows them to have a single printer to fulfil their printing needs. The shared printer usually consists of a local printer shared by a network of computers. The computers connected to the network can send documents to the shared printer, which is then printed according to the settings of the shared printer.
The setup of the shared printer depends on the network and the number of users. In a small area network (LAN), all computers must be connected to each other in order to share the printer. If a wireless router is present, then the computers can also be connected wirelessly. On the other hand, in a larger area network (WAN), the printer must be connected directly to the internet, so that all computers can access the printer on the internet.
When setting up the shared printer, each user must install the relevant printer driver on their respective computers. This allows the different computer users to connect to the shared printer. In addition, each user must have access rights to the shared printer, so that they can access and print documents on the shared printer.
When using a shared printer, users should ensure that their printer settings are correct. The printer settings should be adjusted according to the type of document that needs to be printed. For example, if a document contains a lot of graphics, the quality setting should be set to high. Furthermore, users should ensure that the correct paper size is selected, as this affects the quality of the output.
Finally, a shared printer should be kept in a safe location. This will help to protect the printer from physical damage. In addition, it is important to keep the printer clean, as dirt and dust can damage the components of the printer. Moreover, users should also be mindful of their behavior around the shared printer, as careless behavior can put the printer at risk of damage.
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